How Bookkeep gives you the ability to easily create accounts in your accounting platform
As a part of setup with Bookkeep, you will need to connect your accounting platform such as Xero or Quickbooks Online. Once this connection is completed, Bookkeep retrieves the accounts from your accounting platform. This is done to enable you to map the journal entry lines to an account in your accounting platform.
For example, let's assume you have connected Square and Xero and would like to map the Square sales summary to your accounts in Xero. Each category requires you to map to an account as shown below:
You can click on any of the dropdowns, and it will retrieve accounts from your accounting platform that you may choose to map to:
You may have already created the accounts in your accounting platform so you can easily locate those accounts in the dropdown. However, you may not have an account created to map a specific line. This would normally require you to navigate into your accounting platform and create the account. However, Bookkeep saves you time by simply clicking the magic wand in the line you need an account created as shown below:
For added assurance, you can hover on the wand before clicking it and it will show you the name and the account type to be created:
In this example above, clicking the wand for the Gross sales line would create an account called "Square Sales" which would be an Income account. This saves you time versus having to navigate into your accounting platform. Additionally, Bookkeep provides our recommended accounts using common naming.
After clicking the magic wand to have the account created, Bookkeep will automatically update that line to be mapped to the account that was just created.
**One thing to note is we do not give you the ability to create Bank Accounts or Credit Cards. These would need to be created in your accounting platform first and then they can be mapped in Bookkeep.
Finally, if you ever need to refresh the accounts from your accounting platform or you do not see an account from your accounting platform, you can click "Refresh" from the mapping screen for Bookkeep to look for any new accounts as shown below:
If you need any help, feel free to reach out to the Bookkeep support team.